Remote Project Management Guide

REMOTE PROJECT MANAGEMENT

Remote Team Setup Checklist

REMOTE PROJECT SETUP

PROJECT: _______________
Team locations/time zones: _______________

COMMUNICATION:
☐ Primary channel (Slack/Teams): _______________
☐ Video tool (Zoom/Meet): _______________
☐ Async update method: _______________
☐ Emergency contact method: _______________

DOCUMENTATION:
☐ Central repository: _______________
☐ Project wiki: _______________
☐ Meeting notes location: _______________
☐ File naming convention: _______________

MEETINGS:
☐ Core overlap hours: _______________
☐ Meeting-free blocks: _______________
☐ Recording policy: ☐ Yes ☐ No
☐ Attendance expectations: _______________

TEAM NORMS:
☐ Response time expectations: _______________
☐ Camera-on policy: _______________
☐ Status update format: _______________
☐ Escalation process: _______________

Time Zone Management

TIME ZONE COORDINATION

TEAM TIME ZONES:
| Location | Time Zone | Offset | Person |
|----------|-----------|--------|--------|
| | | | |
| | | | |
| | | | |

OVERLAP WINDOWS:
Best times for all-hands: _______________
Async periods: _______________

MEETING ROTATION:
☐ Rotate meeting times to share burden
☐ Record meetings for those who can't attend
☐ Share notes within 24 hours

Async Communication Standards

Communication Type	Channel	Response Time
Urgent	Slack + @mention	<2 hours
Important	Email	<24 hours
FYI	Slack channel	No response needed
Discussion	Doc comments	Within 48 hours

Remote Engagement Practices

TEAM ENGAGEMENT

REGULAR TOUCHPOINTS:
☐ Daily async standup (written)
☐ Weekly sync meeting
☐ Monthly virtual social
☐ Quarterly team building

VISIBILITY PRACTICES:
☐ Working hours in calendar
☐ Status updates shared
☐ Progress visible in tool
☐ Blockers communicated early

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